How To Print Pdf From A Laptop

How To Print Pdf From A Laptop
  • Jan 11th, 2024
  • Abhishek Chauhan
  • Computer
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If you don't have instant access to a printer, printing to PDF might be an excellent option to store a document on your computer. If you use Windows, you know the procedure hasn't always been simple. With Windows 10, printing to PDF should now be one of your computer's default options, making it simple.

Here is a detailed explanation of how to print to a PDF on Windows. We also have other valuable instructions, such as combining PDF files, converting PDF to Excel, converting PDF to Word, and password-protecting a PDF.

Utilizing native Windows 10 tools: Microsoft Publish to PDF.

Step 1: Choose Microsoft when you want to print your document as usual.

Step 2: Select the Printers & Scanners section from the left menu once in Devices. If you have the Microsoft Print to PDF option, you should see it here with the list of your potential printing options. If you don't see it, select the option that says Add a Printer or Scanner.

Microsoft Print to PDF setup

Step 1: Go to the Windows 10 Settings page by searching for it in the search bar or the Start Menu. Click on Devices when you get there.

Step 2: A question on where to save the file will appear. Click OK or Save after selecting the location and a name. You'll have a brand-new PDF in a brief period.

If Microsoft Print to PDF isn't an option, don't panic; it's simple to set up.

Step 3: Windows will then try to locate your elusive printer, but it won't succeed (although it may find other local printers). Choose The Printer I Want, which isn't a Listed option when it's finished. This will bring up a separate window with search options for printers. An opportunity to Add a Local or Network Printer With Manual Settings should be included at the bottom. After selecting this choice, click Next.

Step 4: In the following window, click Next after bringing up the drop-down menu next to Use an Existing Port and choose FILE: (Print to File). Print to PDF on Windows

Step 5: Select Microsoft as the manufacturer in the next window, then scroll down to highlight Microsoft Print to PDF before selecting Next once more.

Step 6: When offered the option to use the currently installed driver or change the current driver, we advise just selecting Next and sticking with the current driver.

Step 7: Click Next one final time to install the desired printer after Windows 10 prompts you to name the print-to-PDF feature. We advise just using the default name to make it easier to find.

Step 8: Now that the feature is available, open the file or website you want to convert to a PDF and select the Print option. When prompted, click Print to convert the file to a PDF and choose Microsoft Print to PDF from the list of printer destinations.

Step 9: If everything went as planned, you were instantly prompted to choose a location to save the PDF file and give it a name. To make your PDF, select a spot on your storage drive, give it a distinctive character, and click Save. Use one of these PDF editors to make any necessary adjustments after saving.

Use A Third-Party App

Although printing to PDF is pretty simple with Windows 10, earlier versions of Windows might not have been as user-friendly, and users might prefer access to more sophisticated choices when managing their print-to-PDF settings. In these circumstances, third-party software can provide an alternative method of "printing" your PDF documents.

Adobe Reader

You have another print-to-PDF option if Adobe Acrobat is installed on your machine. This is fantastic for Windows 7 or 8 users, as neither OS has a PDF printer by default. For those looking for a temporary fix, there is a free trial offered even though it is a costly product.

After installation, choose Adobe PDF as your printer by going to the document printer as usual.

Select a saving place for the generated file, give your document a name, and click Print or Save. You can now do whatever you want with it; you can even convert your PDF to a JPEG.

Also Read: How To Refresh A Laptop With A Keyboard

Also Read: Laptop Hinge Repair Costs in India


If you don't have Windows 10 or Adobe Acrobat, you can still print to a PDF with the correct PDF converter, though it will be a little more complicated. You can get the free PDF converter doPDF from the creator's website.

We prefer this software because, unlike similar software, it doesn't force you to download any random add-ons or malware. It also works with both Windows 7 and the newest iterations of Windows 8 and Windows 10.

Frequently Asked Questions

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Select the application's "File-> Print" option. Select "Microsoft Print to PDF" as the printer in the "Print" Settings dialogue box, then click the "Print" button. Choose the location and filename for your PDF file in the "Save Print Output As" dialogue box before clicking "Save."

Right-click a PDF file and select "PDF Print Direct" to print it immediately. This brings up a menu with settings for things like paper source, copies, and page range.

Your PDF file should be opened in your browser before being printed. If you are unable to print a PDF file from within your browser, it is likely that the file is corrupt. Use the steps below to recreate or repair the file. If you can print your PDF file from your browser, there may be an issue with your Acrobat Reader that has to be fixed.

Turn Windows features on or off by opening the "Start" menu and typing that phrase into the search field. Make sure to look at the "Microsoft Print to PDF" function. Push the "OK" button to exit.
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